3 Formatting Styles to Stop Using in Scientific Writing
Just like language and technology evolve, so does formatting. Over time, we have learned that the way we format documents contributes to the clarity and readability of the writing. To make your writing clearer and more readable, stop using the following three formatting styles in your scientific and medical writing.
Two Spaces After a Period
Years ago, in the days of using typewriters and word processors, we needed to add two spaces after a period to give readers an extra visual cue that a sentence ended. But now, we have the power of word processing software that automatically adds a little extra space after a period. So you no longer need to use two spaces after a period to separate sentences.
Training yourself out of the habit of using two spaces can take some time. As you change your habit, you can use the Find and Replace feature in Word (or your preferred program) to find the two spaces and replace them with one space.
Justified Text
Traditionally, many journals, magazines, and newspapers used justified text to give the printed material a clean layout. But this format is fading as readers primarily access and read articles online. Also, we have learned more about readability and now know that left-aligned text is easier to read. This ease is due to the equal spacing between words and the ability to track your place in the text based on the jagged right edge. So although you might be tempted to create that clean line on the right-hand side with justified text, do your reader a favor and use left-aligned text to make your writing more readable.
Because some agencies still prefer justified text, be sure to check the author or style guidelines for any specific requirements.
Serif Fonts
Traditional serif fonts, such as Times New Roman, have style elements (commonly referred to as “tails” or “feet”) that make the fonts harder to read. Although some journals and style guides still prefer the traditional fonts, you can improve the readability of your writing and make your readers’ job easier by using a modern sans serif font, such as Helvetica or Arial.
However, because some agencies still prefer Times New Roman or other serif fonts, be sure to check the author or style guidelines for any specific font requirements.
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